What is an Event Run Sheet Template? A: It is the mechanism tool professional event planners use to accurately define the sequence of activities and events which occur within a specific project. An event run-through is a list of critical project milestones, objectives, activities, cost estimates and other project information which must be reviewed and assessed during an event. This document provides management personnel with a concise, yet complete description of the status of the project, the status of each activity or component as of the end of the current project, the expected end date of the project, and what will need to be changed or replaced during or after the project. A run sheet also saves time and prevents unnecessary angst by clearly defining what should be completed and what should be replaced or redesigned during the project.
B: I have heard of companies using a deliverance run sheet template. These are run sheets in which every activity, cost, status and decision which occur during the project are listed for both the long and short term view. These run sheets allow a project manager to run through an entire project with a focused list of decisions. The benefits of a deliverance run sheet template include its accessibility and easy to use. Its simplified, single page layout allows for quick perusal by management, its brevity provides relevant and accurate information, and its comprehensive categorization and organization makes it easy to identify priorities which can be prioritized.
C: A deliverance run sheet template provides the necessary infrastructure to support a comprehensive and accurate project tracking system. Its use enables event planners to record decisions and events within minutes and to track, prioritize and manage resources more efficiently and effectively. It provides the necessary information to effectively manage and control the projects’ budget and resource utilization.
D: A Google Docs document, or any other online spreadsheet application should always be considered as a dynamic, real-time application where management can work on it immediately from anywhere. It helps reduce costs and mistakes due to miscommunication or delay in communication. This means that your team can easily work on it, come back later and finish or revise it as necessary. With the help of a Google Docs run sheet template, this is a very easy task. You can even have a ready made template and just require your team members to fill in the required fields.
E: The run sheet template you choose should provide you with several functionality options. It should allow you to import and export data and create sub spreadsheets. It should also allow you to perform charting and graphs so that you can monitor project progress and performance regularly.
F: There are several examples of run sheet templates available online. Some of these examples are free while others require you to pay a nominal fee. You could consider using the free samples for your first project, while the paid samples are better for long term usage and for managing complex events.